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Home For Work Scanners Receipt Scanners WorkForce ES-500WR Document Scanner ― Accounting Edition

WorkForce ES-500WR Wireless Document Scanner ― Accounting Edition

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The high-performance wireless scanner with premium accounting tools.

The WorkForce ES-500WR duplex document scanner makes it easy to organize your life ― and your finances. It comes with premium accounting features1, and enables you to wirelessly scan documents, receipts and invoices to a PC, Mac®, smartphone, tablet or cloud storage account2. The powerful ES-500WR makes it simple. Featuring speeds up to 35 ppm/70 ipm3 and a 50-page Auto Document Feeder, this compact, reliable performer breezes through stacks of documents — from business and ID cards to extra-long invoices, and more. Easily scan to searchable PDFs and editable Word and Excel® files with included Epson® ScanSmart Accounting Edition Software2.

      • Wirelessly scan to smartphone, tablet, PC or Mac2
      • Premium accounting features1 included
      • Easy 2-sided scanning up to 35 ppm/70 ipm3
      • Scan stacks of pages — 50-page Auto Document Feeder
      • Scan cards, receipts, invoices and more
  • Model: B11B228201R
WorkForce ES-500WR Wireless Document Scanner ― Accounting Edition is rated 4.6 out of 5 by 51.
  • y_2020, m_1, d_23, h_12
  • bvseo_bulk, prod_bvrr, vn_bulk_3.0.4
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  • co_hasreviews, tv_0, tr_51
  • loc_en_CA, sid_B11B228201R, prod, sort_[SortEntry(order=SUBMISSION_TIME, direction=DESCENDING)]
  • clientName_epson
  • Automatic file naming and receipt recognition — smart tools to help save time storing and finding critical data and documents1
  • Nuance® Power PDF for Windows® and PDF Converter for Mac — create, convert and assemble searchable PDFs; annotate, highlight and redact
  • Compatible with most document management software — TWAIN driver included
  • Easy sharing and collaboration — email or upload to cloud storage services2 such as Dropbox™, Evernote® and Google Drive™
  • Reliable paper feeding system — Ultrasonic Double Feed Detection prevents missing pages; also features Dynamic Skew Correction

Eco Features

  • RoHS compliant
  • Recyclable product4
  • Epson America, Inc. is a SmartWaySM Transport Partner5

Better Products for a Better Future™
For more information on Epson's environmental programs, go to www.epson.ca/environment

What's in the box:

  • WorkForce ES-500WR Accounting Edition document scanner
  • Start Here poster
  • SuperSpeed USB cable
  • Nuance software license card
  • AC adapter and power cable

Specifications Scanner:

Scanner Type: Sheet-fed, one−pass duplex colour scannerOptical Resolution: 600 dpiMaximum Resolution: 1200 dpiColour Bit Depth: 30-bit inputGrayscale Bit Depth: 24-bit outputOptical Sensor: Color Contact Image Sensor (CIS)Light Source: 3-colour RGB LEDScanning Speed: 35 ppm/70 ipm: 300 dpi Black-and-White, Color, Gray3


Operating Systems: Windows 10 (32-bit, 64-bit), Windows 8/8.1 (32-bit, 64-bit), Windows 7 (32-bit, 64-bit) SP1
Mac OS X® 10.11.x to macOS® 10.13.x
Software requires internet connection for download and installation.Temperature: Storage: -13 ° to 140 °F (-25 ° to 60 °C)Humidity: Operating: 15 – 80% (no condensation)Operating Temperature: 41 ° to 95 °F (5 ° to 35 °C)Dimensions: Product Only: 11.3" x 3.5" x 2.6"
Product in Package: 15.25" x 5.6" x 4.75"Weight: Product Only: 6.6" x 11.6" x 6.9" 8.1 lb
Product in Package: 14.4" x 9.9" x 11.5" 10.6 lbEco Features:
  • ENERGY STAR® qualified
  • RoHS compliant
  • Recyclable product6
  • Epson America, Inc. is a SmartWay® Transport Partner7
Country of Origin: IndonesiaWarranty: One-year limited warranty in the U.S. and Canada

Scan Features:

Other: Roller Assembly Kit: 200,000 cyclesButtons: Double-feed Detect Skip, Skip, Slow Scan Mode, Scan, Stop, Wireless Connect, Wireless On/Off


Standard Connectivity: Wireless 802.11 b/g/n1, SuperSpeed USB 3.0, optional Network Interface Unit (RJ-45, 10BaseT/100BaseTX)

Scanner Details:

Included Software:

  • Epson ScanSmart1 Accounting Edition
  • Nuance Power PDF (Windows)
  • Nuance PDF Converter for Mac
  • NewSoft® Presto! BizCard®

Software requires Internet connection for download and installation.

Driver Support TWAIN

Daily Duty Cycle: 4,000 sheets4


Power Consumption:
  • Operation: 17.0 W
  • Wireless: 18.0 W
  • Sleep: 1.4 W
  • Ready: 9.2 W
  • Off: 0.1 W
Power Requirements: 120/240 V AC (Adapter)
Rated 1 out of 5 by from Epson projucts are always a pain in the rear end. Another Epson product! Epson's software is always a pain to try and get working. Same issue time and time again. Absolutely no support with the same issue that countless other people have.
Date published: 2019-12-30
Rated 3 out of 5 by from Installation/software setup instructions Installation/software setup instructions were a bit lacking I didn't want the accounting version of the software, but that is what I got by default
Date published: 2019-12-29
Rated 5 out of 5 by from Excellent speed and resolution I bought this several months ago and slowly began the long process of reducing and eliminating my paper piles. Victory is mine! I have completed round one of creating cloud based files and back ups of my key documents and not so key documents. It's a great relief to know that I can save papers which are not vital but that I don't want to loose. Also, I know that I have exceptional back up and organization of all my other files. I'm looking forward to coordinating with Quick Books and using more of the features of this great machine. Today, I simply un ravel and scan statements, reciepts, notes, letters, and combine these all into files and tracking labels for easy access later. It sounds too easy. The hard part is just the initial volume of paper. I can see that once this is underway my whole day will be better and I feel like my business will be more profitable as a result.
Date published: 2019-10-29
Rated 1 out of 5 by from Problems I have not owned this scanner for three months and It is malfunctioning on my HP desktop. When I scan it will no longer send to a designated folder. It only works on secretary's desk. When I called the help line they want to charge me money to repair the unit. I am so disappointed. I would not recommend to anyone.
Date published: 2019-10-11
Rated 5 out of 5 by from Everything one could want for a scanner Fast and easy to use
Date published: 2019-10-10
Rated 3 out of 5 by from Looks nice. Purchased this product on 08/17/2019. So far it seems simple enough to use. However, it would be nice to save documents, etc. to the cloud. At this time, I need to work with this program to honestly recommend this product.
Date published: 2019-08-18
Rated 4 out of 5 by from Espson scanner Installation was fairly easy. Only one problem for this 70 year user. I could only make the installation work using WPS, after the installation failed the first time.
Date published: 2019-07-27
Rated 4 out of 5 by from Nice scan quality I really like the epson 500 scanner, its compact enough to fit on my desk or I can even put it in a whole different room and it will scan wirelessly. It scans documents well without missing any parts. I can put in 5 pages and they scan nearly instantly too which is great for a busy home office. I will say I downloaded the software and it took an escessively long time. I then tried to register it and it couldn't find my serial number. my computer broke, I got a new one and it isnt the same on the new computer. I set it up again (which took a long time even on my brand new computer) and now I cant push the scan button on the scanner it wont work. I can however go into the epson scanner app and hit the scan button that way. Overall I would recommend this but there is something that needs to be changed with the downloading and installing the scanner itself.
Date published: 2019-07-26
Rated 5 out of 5 by from Small but powerful Right out of the box, The Epson Workforce ES-500WR document scanner is easy to use. First, connect it to your computer, download the software and your ready to go. The function buttons are pretty self explanatory! It has a wifi option or hard wired into your computer. It also has the ability to scan documents slowly or quickly depending on how much detail you're wanting or if scanning old/wrinkled/delicate paperwork. The size is perfect for someone who has a small workspace as it's much smaller than a standard printer. Perfect device for taking piling paperwork, receipts, or even photos and turning them digital for space saving! This is a review for the Epson WorkForce ES-500WR Wireless Document Scanner that I received free of charge to do a beta test and review.
Date published: 2019-07-06
Rated 5 out of 5 by from Fantastic Scanner This little scanner is amazing. It was easy to set up, and the included software suite was easy to use. The process to set it up was quick and straightforward. It included a USB C cable to attach directly to your computer for charging. This scanner has its own battery, making it completely portable. It can be set up,to scan using WiFi to your computer or mobile device using a free Epson Document Scan App. Documents can be easily organized using the enclosed software by converting them to searchable PDFs. The battery charge is not super long but adequate enough to scan sufficiently if you are on the road for the day. For such a small scanner, the scanning process per document was relatively quick, and best of all, it is truly portable. I can take it with me on the road to create instant expense reports. You can also set it up tp back up to cloud based storage, such as Dropbox. My biggest surprise was that it also synced seamlessly with QuickBooks. This is key because it allows me to import receipts directly into Quickbooks, giving me a digitally compliant copy of all expenses, while allowing me to throw away original receipts. If you are looking for a small scanner that is easy to use and portable, I would highly recommend this one! This is a review for the Epson Workforce ES-500WR Wireless Document Scanner that I received free of charge to do a beta test and review.
Date published: 2019-06-26
  • y_2020, m_1, d_23, h_12
  • bvseo_bulk, prod_bvrr, vn_bulk_3.0.4
  • cp_1, bvpage1
  • co_hasreviews, tv_0, tr_51
  • loc_en_CA, sid_B11B228201R, prod, sort_[SortEntry(order=SUBMISSION_TIME, direction=DESCENDING)]
  • clientName_epson


1 Requires Epson ScanSmart Accounting Edition Software. Not available for iOS® or Android™ mobile devices.

2 Wirelessly scan to smartphones or tablets (Android/iOS devices) via the Epson DocumentScan App; wirelessly scan to the cloud, PCs or Macs with Epson ScanSmart Accounting Edition Software installed on the connected Windows PC or Mac. Epson ScanSmart Accounting Edition Software supports Windows 10 (32-bit, 64-bit), Windows 8/8.1 (32-bit, 64-bit), Windows 7 (32-bit, 64-bit) SP1 and Mac OS X® 10.11.x to macOS® 10.13.x.

3 Based on letter-sized scans at 300 dpi in Black-and-White, Grayscale or Color Mode, using the USB interface.

4 For convenient and reasonable recycling options, visit www.epson.ca/recycle

5 SmartWay is an innovative partnership of the U.S. Environmental Protection Agency that reduces greenhouse gases and other air pollutants and improves fuel efficiency.

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